Privacy Policy

CogniTools AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website cognitoolsai.com and use our online tools and services.

1. Information We Collect

1.1 Information You Provide

We may collect information that you voluntarily provide when using our tools and services:

• Resume Information: When using our Resume ATS Scorer, we temporarily process the content of uploaded resumes
• Salary Data: When using our Salary Calculator, salary figures and tax information you input
• Contact Information: Email addresses provided for newsletter subscriptions or contact forms
• User-Generated Content: Any text, data, or files you input into our tools

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain information:

• Usage Data: Pages visited, time spent, clicks, and navigation patterns
• Device Information: Browser type, operating system, device type
• Log Data: IP address, access times, referring URLs
• Cookies: See our Cookie Policy below

2. How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: To provide, operate, and maintain our tools and services
• Tool Functionality: To process your inputs and generate results (e.g., calculating salaries, analyzing resumes)
• Communication: To send newsletters, updates, and respond to inquiries (with your consent)
• Analytics: To understand usage patterns and improve our services
• Security: To detect, prevent, and address technical issues and fraudulent activity
• Legal Compliance: To comply with applicable laws and regulations

3. Data Processing and Storage

3.1 Tool Data Processing

Important: We process your data to provide tool functionality, but we do NOT permanently store the specific data you input into our tools:

• Resume files are processed temporarily and are not saved to our servers
• Salary calculations are performed in your browser and not stored
• Currency conversions are calculated in real-time without data retention
• QR codes and passwords are generated client-side when possible

3.2 Data Retention

• Tool Usage Data: Temporary processing only, deleted immediately after results are provided
• Analytics Data: Anonymized data retained for up to 26 months
• Email Subscribers: Retained until you unsubscribe
• Contact Inquiries: Retained for up to 3 years for customer service purposes

4. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience:

4.1 Types of Cookies We Use

• Essential Cookies: Required for website functionality
• Analytics Cookies: Google Analytics to understand site usage
• Advertising Cookies: Google AdSense for displaying relevant ads

4.2 Google AdSense

We use Google AdSense to display advertisements. Google may use cookies to serve ads based on your prior visits to our website or other websites. You can opt out of personalized advertising by visiting Google's Ads Settings.

5. Third-Party Services

We may share information with third-party service providers who assist us in operating our website:

5.1 Google Services

• Google Analytics: For website analytics and performance monitoring
• Google AdSense: For displaying advertisements
• Google Fonts: For website typography

These services have their own privacy policies governing their use of information.

5.2 Hosting Provider

Our website is hosted by Hostinger. Data is stored on secure servers located in [specify region].

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• SSL/HTTPS encryption for data transmission
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Secure backup procedures

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Your Rights and Choices

Depending on your location, you may have the following rights:

7.1 Access and Correction

You have the right to access and update your personal information.

7.2 Data Deletion

You can request deletion of your personal information by contacting us.

7.3 Opt-Out of Marketing

You can unsubscribe from our newsletter at any time by clicking the "unsubscribe" link in our emails.

7.4 Cookie Preferences

You can control cookie settings through your browser preferences.

7.5 Do Not Track

We currently do not respond to Do Not Track signals.

8. Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

9. International Data Transfers

Your information may be transferred to and maintained on servers located outside your country of residence. By using our services, you consent to the transfer of information to countries that may have different data protection laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

• Email: privacy@cognitoolsai.com
• Website: Contact Form
• Address: [Your Business Address]

12. Legal Compliance

12.1 GDPR Compliance (EU Users)

If you are located in the European Union, we comply with the General Data Protection Regulation (GDPR). You have additional rights including:

• Right to data portability
• Right to restrict processing
• Right to object to processing
• Right to lodge a complaint with a supervisory authority

12.2 CCPA Compliance (California Users)

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) including the right to know what personal information we collect and the right to request deletion.

13. Consent

By using our website and services, you consent to our Privacy Policy and agree to its terms.